Posted on: 15 July 2017
When you run a pharmacy, it's crucial that you remain in compliance at all times. One area of compliance that can cause concern is patient information. HIPPA regulations ensures data privacy and security provisions for protecting a persons medical information, including pharmacy records. If your pharmacy fails to protect patient medical information, you may be in violation of those regulations. Patient data security should be of utmost importance when it comes to running a pharmacy. Here's some information that will help you protect your patient data, and ensure that you're in compliance with HIPPA regulations.
Security Begins with Your Password
When it comes to storing patient data on your computer, security begins with your password. If your using passwords such as 1234 or drowssap, you're not going far enough to protect your patient data. Here are some tips that regulatory affairs services companies often recommend to make your password more effective.
Create Expiration Dates
With everything you do throughout the day to keep the pharmacy running, it can be difficult to remember when it's time to change your password. That's why you need to create password expiration dates. Your password will automatically become obsolete after 30-90 days, at which time you'll need to create a new password before you, or your pharmacy staff, can log back on.
Make Them Uniquely Difficult
When choosing a password, don't make it so simple that anyone could guess it. Avoid names, birth dates, or addresses. Instead choose unique combinations of letters, numbers and symbols. Be sure to throw in a few capital letters.
It may be less time-consuming to remain logged on to your computers at all times. However, that puts your patient data at risk. Set your computers to automatically log off after about 15 minutes of inactivity. This will prevent unauthorized access to your computers by ensuring the password is required each time you log back on.
Install Privacy Screens
You might not realize this, but depending on where your computers are located, people could be catching glimpses of private medical information. This is particularly true if you have a drive-thru pharmacy window. When setting up your computers, be sure that the screens are not located in a position that would allow others to have access to private patient data. If necessary, install privacy screens around each of your computer terminals.
Update Your Antivirus Software
If you can't remember the last time you updated your antivirus software, it's time to take care of that. Your antivirus software will protect your computers from hackers, and ensure the safety of your patients private medical data.Share